how to apply for extenuating circumstances ucl

If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Our job is to make sure you feel supported every day. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Then youll know where you are and how best to proceed with the assignments involved. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. This step-by-step guide will clarify how to do that. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. If youre struggling with situations beyond your control, extenuating circumstances could help. 'Extenuating Circumstances' are events that are . If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Check if your circumstance meets the grounds for EC. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Work will not be accepted by email. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream and must cover the full period for which you are requestingmitigation. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). These are referred to as extenuating circumstances. HA Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Non-IOE students should refer to their own faculties for EC advice. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Step 2: gather the relevant evidence for your application. Make sure you submit your application in plenty of time to reduce added stress. EMC Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You will also be notified of the outcome of your claim via Portico. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. We are committed to providing extensions to these important partners in the application process as well should the need arise. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. If you can imagine it, theres probably a society for it. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. ANYWAYYY enough about meeee plz dont leave me hanging. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. You should submit the EC on time and indicate that your evidence will be forthcoming. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. We may be able to support you better through the wider Student Support Framework. All Extenuating Circumstances claims must now be submitted on Portico. Our events are designed to help you meet people, try new things and have fun. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. After that, it is your work, and we normally see it only in our capacity as examiners. UCLs Grounds for ECs explain what will normally be considered. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Figures captions and table titles. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. ECs are designed for emergencies. HA Step 4: wait for approval. You can find a guide to submitting your claim on Portico on the UCL website. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. But life isnt always easy. Other universities may prefer to meet with you in person to decide how to move forward. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Were led by studentsand that means youre in charge. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. /Tx BMC However, you have the right to appeal your results via theAcademic Appeals Procedure. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. 0 Take a look in your student handbook to find the extenuating circumstance procedure. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be endstream endobj startxref The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. UCL is yours, soshape it. If your ECs are submitted late, your evidence should help to explain the delay. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. You can self-certify for ECs within certain conditions. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Applying for an EC using self-certification. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". See the assessment regulations. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. HPpuVru0 Sport is for everyone, and well help you find your level. The information you need to support you with an extenuating circumstances claim can be found below. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. ` & You can only defer time-limited assessments (e.g. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Examination stress is a common experience and not usually considered an extenuating circumstance. We've made the process as easy as possible for you - but don't just take our word for it. You can only request deferrals 2 weeks in advance of the event. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. If you submit your essays online, chances are your extenuating circumstances form will also be online. . H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. EMC There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. /Tx BMC If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. The Student Disability website has further information there. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. there will be no penalty for submitting late). Coursework and project submissions dates are all available on the Moodle pages for each module. University Way If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Source: Shutterstock. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. e.g. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Etymology United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. A decision cannot be made until your evidence is received. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Applying for an EC STEP 1. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream After youve applied, youll need to wait for the decision. You should receive a response withinone week of submitting the request for review. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You can find further guidance on what your evidence should include in UCL's Academic Manual. EMC endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream includes details of all the different support that is available to you. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. EMC UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq It is your responsibility to ensure that the work is submitted on time. Cha c sn phm trong gi hng. However, you have the right to appeal your results via the.

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